The formality of the installation of officers and other elected personnel shall be at the discretion of the outgoing President at the April meeting of the College of Agriculture and Life Sciences Faculty Association (CALSFA).

A. Officers of the CALSFA assume their duties on May 1.

B. Members of CALS Commissions begin their terms on July 1 as specified in the Constitution for Shared Governance.

C. Elected University representatives for Committees and Commissions begin their term of service on July 1 in the year of the election.

By virtue of their participation in College or University governance bodies, the CALSFA executive committee shall be responsible for maintaining a dialogue between the faculty and the administration. As appropriate, actions of the College of Agriculture and Life Sciences Council need to be communicated to the faculty. In cooperation with the Dean, these officers will strive to improve the process for this communication.

A.    Officers

  1. The Past President shall offer advice and counsel to the CALSFA executive committee.
  2. The President shall call and conduct all meetings. The President shall also serve as CALSFA representation on the CALS Governance Council, serving as liaison with the Council and the Executive Committee and ensure that timely input will occur for decisions regarding policy. The President shall oversee the nominations and election process [section IV].
  3. President Elect shall represent the CALSFA at meetings when the President is absent. Additionally the President Elect shall assemble and distribute an Annual Report of the work of the CALSFA including the final reports of the standing and ad hoc committees.
  4. The Vice President shall maintain the communications needed to update the CALSFA webpage, including posting approved minutes and conducting surveys of the CALSFA members.
  5. The Secretary-Treasurer shall:

A. Keep and distribute minutes of all meetings of the Executive Committee and, for the faculty, the minutes of the general meetings of the CALSFA.

B. Maintain accurate financial records, pay bills, and prepare a treasurer's report for each general meeting along with a financial summary for the Annual Report. The annual report is due at the last meeting of the academic year.

Once elected to the Secretary-Treasurer position, it is expected that this person will matriculate through all offices annually in the following order:  Secretary-Treasurer, Vice President, President-Elect, President, and Past President; completing a total of 5 years of service. 

A. Dates - Regular meetings of the Executive committee shall be held approximately once per month during the academic year and others as necessary.  All faculty are welcome to attend any meeting.  All meetings will be advertised on the CALS calendar.

B. Quorum - the quorum for all meetings wherein any official business is transacted shall be a minimum of three (out of five) executive committee members.

C. Voting – All members of the Executive Committee must vote on policy or bylaw changes.  A majority (3/5) is required to pass. There must be 100% recorded. These votes may be completed via e-mail if full attendance is not present.  

A. Procedure for Regular Elections

  1. The Nominations and Elections Committee shall strive to select nominees such that there can be broad representation from various departments and from teaching, research and extension.
  2. A questionnaire shall be sent to the CALSFA members by the President prior to the March meeting soliciting their interest in serving in any of the elected capacities. Information obtained is to be use by the Committee for both regular and special elections.
    • Elected capacities include:
      • CALSFA Secretary/Treasurer (to participate on the CALSFA executive committee)
      • Faculty members elected to CALS Governance Council (4; 3 on campus, 1 AREC)
      • Faculty members elected to CALS Committee on Academic Program Policy (7)
      • Faculty members elected to CALS Committee on Extension and Research Program Policy (5, 1 from AREC)
      • Service on University Committees and Commissions   (See III.C)
  3. No person having served a full term as a CALSFA officer or member of a CALSFA standing committee shall be eligible for re-election to that same office within a period of one year.
  4. A slate of candidates shall be prepared and submitted by the Nominations and Elections Committee at the March meeting.
  5. Consent of each nominee, including those nominated from the floor, shall be obtained before his/her name is placed in nomination. This may be done by a self- nomination process. A record of permission will be compiled (i.e., e-mail confirmation).
  6. Ballots shall be prepared by the President and e-mailed to all members of the faculty as recorded on the CALS faculty listserv on or around April 1. The ballot will be completed electronically.  The survey will close on or around April 15 (with one reminder e-mail sent to the faculty at the midpoint).
  7. The President will compile the results and present them to the executive committee at the May meeting.

B. Procedure for Filling Vacancies for the President Elect, Vice President, Secretary-Treasurer, and elected University Committee members.

The same procedure shall apply as for regular elections, except for dates. When a vacancy in an elected position is made known to the President, nominations are to be solicited from the faculty, if there is more than one nomination, an election will be held by electronic ballot sent by e-mail to the members and completed within ten (10) days.  Elected individuals will assume responsibility for the elected position immediately.

C. Procedures for filling vacancies on non-elected University Committees.

The Executive Committee will provide nominees as requested by the University for service on University Committees.  Nominees will not be recommended to serve more than four consecutive years on any given committee.  Nominees will be solicited from the faculty. If there are more than two nominations for any given committee, an election will be held by electronic ballot sent by e-mail to the members and completed within ten (10) days.  Elected individuals will assume responsibility for the elected position immediately.    

No dues will be collected directly from membership.  Rather, CALS and its academic departments contribute.  CALS provides a portion of the dues and the remaining academic departments contribute the balance, which is proportional to the number of faculty members in that unit. 

Official dialogue and representation of Faculty concerns to the Administration, and Students is achieved through participation by the President, and Vice President as members of the College of Agriculture and Life Sciences Council and by faculty members ho may chair or are members of the College of Agriculture and Life Sciences Commissions or Advisory Committee(s) as defined in the Constitution of CALS Governance.

In the event the CALSFA Executive Committee wishes to form Ad Hoc committees, the committees shall report on request to the CALSFA Executive Committee upon request of the President. All CALSFA committees shall prepare minutes of their meetings, as a permanent record of committee activity. A full archival set of minutes of past meetings shall be maintained by each committee and shall be accessible, as required or requested, through the CALSFA Executive Committee. 

Notice of proposal to amend the bylaws shall be given in the CALSFA agenda and considered at no fewer than two meetings of the Executive Committee prior to voting.  A copy of the proposed amendment shall be distributed with the agenda. A two-thirds present (CALSFA Executive Committee) affirmative vote of the members of the council is required for approval. 

Last modified:

  • 06/18/14, R. Boyer
  • 10/19/15, S. Doak
  • 11/19/15, R. Grange